Careers for Staff

At Robinson+Cole, our top-notch team of administrative professionals deliver high quality services across a variety of disciplines including: finance, operations, information technology, business development, paralegal, and legal administrative assistant support services. Our professional staff play an integral role in the overall success of our firm and our ability to meet the needs of our clients. Our culture is one of professionalism, teamwork, and collegiality, where creativity and strategic thinking are valued. We welcome the opportunity to tell you more about our firm.

Current Needs

E-Billing Specialist - Hartford, CT

Robinson & Cole LLP, an AmLaw 200 firm, is seeking an Electronic Billing Specialist in its Hartford office.

Under the supervision of the Billing & Accounts Receivable Manager, and following prescribed department, office and firm procedures, the Electronic Billing Specialist is responsible for the electronic preparation of monthly pre-bills, maintaining the billing filing system, monitoring the e-billing process, creating, uploading and monitoring electronic bills through payment, and ensuring that special billing arrangements are carried out. The Electronic Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, and staff, while maintaining an atmosphere of teamwork and continuous improvement.

Responsibilities:

Prepares and processes monthly prebills/bills in accordance with the guidelines of the Firm and the various requirements/guidelines of our clients in conjunction with any special agreements that may exist for a particular client.
Reviews prebills to verify that they are accurate and complete, including but not limited to the review of rates and time descriptions.
Tracks the return of prebills and follows-up with the appropriate LAA for missing prebills to ensure accuracy of WIP.
Edits prebill as appropriate in Aderant, PreBill Viewer, or similar CMS software.
Invoices matters to the specification of each attorney while adhering to client billing guidelines.
Electronically bills or delivers invoices as outlined by delivery mode.
Enters additional documents requested by client, such as invoice summaries, excel spreadsheets, formula charts and budgets.
Addresses rejection issues on all electronic invoices by closely working with Attorneys for resubmissions on appeals, budget changes, timekeeper additions, as well as rate issues.
Assists with Matter Maintenance and New Matter Intake as needed to ensure e-billing needs are preemptively met.

Qualifications:

Two or four year college degree preferred, with specialization in law firm accounting or finance highly preferred
Minimum of three to five years of experience in some combination of billing, accounting, credit and administration
Proficiency in the MS suite of products
Experience with Aderant or a similar CMS software is a plus

Prior electronic billing experience with E-Billing Hub, E-Bill Vendor sites

For consideration, please send resume and cover letter, including salary expectations to:

Human Resources Manager
Robinson & Cole LLP
280 Trumbull Street
Hartford, CT 06103
E-Mail: adminhr@rc.com
Fax: (860) 541-4929

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.

Legal Intern - Boston, MA

The Boston office of Robinson & Cole LLP, an Am Law 200 firm, is seeking a part-time Legal Intern to join our commercial real estate team.

The Legal Intern will assist with the management and creation of closing binders for the Real Estate and Development group. This includes the assembly and organization of binders; the gathering of closing documents, as well as follow up on missing documentation, proofreading, categorizing, and indexing of documents; review of file closing documents; drafting closing checklists; and distribution of closing binders and follow up on post-closing items as needed. In addition, the Legal Intern will serve as a resource for the Paralegals in the group, assisting with duties as needed.

Requirements

Real estate experience preferred. Candidate must be detail oriented, proficient with Microsoft Office, including Excel, and be highly motivated with strong organizational skills and the ability to prioritize tasks. Must take initiative, anticipate needs and follow specific detailed procedures.

For consideration, please send resume and cover letter, including salary expectations to:

Human Resources Manager
Robinson & Cole LLP
280 Trumbull Street
Hartford, CT 06103
E-Mail: adminhr@rc.com
Fax: (860) 541-4929

Land Use Analyst - Hartford, CT

Robinson & Cole LLP, an AmLaw 200 firm, is seeking a land use analyst for its Real Estate & Development practice in its Hartford office.

The land use analyst is expected to have substantive expertise and procedural knowledge to assist attorneys in researching nationwide local land use/zoning ordinances and preparing in-depth analyses. Additionally, they will assist with applications for review of projects under state regulations and local zoning regulations governing real estate development. The analyst would be expected to do site specific research to identify zoning issues, research municipal project files, and prepare analyses of site development and zoning issues as part of an overall permit analysis for a client. They will propose strategies for securing regulatory approvals and be able to assist the attorneys in presenting a project before a state or local governmental body as well as assisting attorneys with environmental issues that arise in litigation and transactional matters.

This position covers a broad range of tasks related to zoning and land use permitting and requires the analytical, writing, and interpersonal skills necessary to work as part of a team on complex projects. Candidates will interact with clients, public officials, lawyers, surveyors, engineers, architects, and environmental consultants during the land use regulatory process. Applicants should have a minimum of 3 years of experience in local or state land use agencies or consulting practices as well as a master’s degree or equivalent level of education and experience in urban planning or another related field. Since the position requires frequent travel by car within the state and region, a driver’s license and access to a car are also required.

For consideration, please send resume and cover letter, including salary expectations to:

Human Resources Manager
Robinson & Cole LLP
280 Trumbull Street
Hartford, CT 06103
E-Mail: adminhr@rc.com
Fax: (860) 541-4929

Legal Administrative Assistant - Philadelphia, PA

Robinson & Cole LLP, an Am Law 200 firm, is growing and we are seeking a full-time highly skilled Legal Administrative Assistant in our Philadelphia office to support attorneys in our Bankruptcy and Reorganizations practice group. The ideal candidate will have experience functioning independently in a fast-paced environment and possess exemplary communication and collaboration skills.

Responsibilities include but are not limited to:
•   Manage and organize the attorney’s practice including maintaining the attorney’s calendar, scheduling meetings, and making travel arrangements
•   Manage matter lifecycle by opening new matters at intake, reactivating matters and closing matters
•   Support the billing process including responding to client billing inquiries, generating inquiries and reports, and submitting expense reimbursements and check requests
•   Perform secretarial duties such as typing, proofreading, filing, photocopying, drafting documents, faxing, scanning and covering phones
•   Assist with reception services, facilities requests and other special projects as assigned

Qualifications:
•   Experience with state and federal court filing, DE and PA preferred, NJ and NY a plus
•   Minimum of 3 years of experience as a legal administrative assistant, litigation experience strongly preferred, bankruptcy experience a plus
•   Bachelor’s degree strongly preferred, paralegal certificate a plus
•   Proficiency in MS Word and Excel, iManage, Aderant as well as contact management software

For consideration, please send resume and cover letter, including salary expectations to:

Human Resources Manager
Robinson & Cole LLP
280 Trumbull Street
Hartford, CT 06103
E-Mail: adminhr@rc.com
Fax: (860) 541-4929

Human Resources Generalist - Hartford, CT

The Hartford office of Robinson & Cole LLP, an Am Law 200 firm, is seeking a full-time enthusiastic Human Resources Generalist to join the HR Team.

Working closely with the HR Manager, the Human Resources Generalist will be responsible for supporting the day-to-day operations and initiatives of the Human Resources team. The HR Generalist has responsibilities in the following functional areas: recruitment and onboarding, benefits administration, HRIS management and employee relations.

Responsibilities:

Leads the talent acquisition process including sourcing & reviewing resumes, scheduling & conducting interviews, and facilitating background screen checks.
Provides backup administration of benefits programs (medical, dental, vision, retirement, etc.).
Ensures delivery of new hire welcome materials and follows up on the completion of new hire documentation.
Coordinates onboarding activities including initiating the provisioning steps and ensuring completion prior to new hire arrival.
Serves as HR system subject matter expert, with continuous attention to detail while processing and maintaining HRIS system modules.
Performs ad hoc reporting for the HR team and other leaders.
Manages all employee files including creating and archiving files as needed.
Administers various vendor relationships including staff milestone anniversary gift program and parking.
Assists employees, supervisors and managers with basic interpretation of HR policies and procedures as well as responds to employment verifications.

Qualifications:

Minimum of three years of Human Resources experience preferred, benefits administration experience a plus
Bachelor’s degree or equivalent experience required
General knowledge of employment laws and practices
Experience with HRIS systems, preferably ADP Workforce Now
Excellent verbal & written communication skills
Strong problem solving and analytical skills
High level of proficiency with Microsoft Word, Excel, and computer data entry
Excellent organizational skills, team player and detail oriented

For consideration, please send resume and cover letter, including salary expectations to:

Human Resources Manager
Robinson & Cole LLP
280 Trumbull Street
Hartford, CT 06103
E-Mail: adminhr@rc.com
Fax: (860) 541-4929

If we call you for an interview, you will be required to complete an application for employment. If you prefer, you can print an application and bring it with you to your interview. To download and print the application, choose one of the following:

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