EEO Statement

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Careers for Staff

Robinson+Cole employs many nonlawyer professionals in a variety of areas. These professionals include legal secretaries as well as environmental and land use analysts. In addition, we employ many paralegals in the practice areas of estate planning and probate, business law, immigration, intellectual property, labor and employment, litigation, public finance, and real estate law. 

Electronic Records Coorindator - Hartford, Stamford, New York or Boston

Position Summary

The Electronic Records Coordinator’s primary responsibility is to facilitate activities related to electronic records coordination firmwide. This position assists both legal and nonlegal staff in coordinating the life cycle of records in their original electronic format and digitizing physical records into the document management system, thus creating a complete electronic matter file.

Duties/Responsibilities

  • Works with local teams to identify and remediate electronic filing concerns.
  • Utilizing metrics, proactively reaches out to individuals firmwide to offer assistance with digital filing projects.
  • Works with the Technology Education department to identify commonly asked questions or concerns regarding electronic records management to develop SOPs, training classes, and other related educational material.
  • Serves as Information Governance liaison to Information Technology, Knowledge Management, and other departments regarding electronic records management needs for various initiatives.
  • Educates users on the Firm standard for electronic records management, including proper filing within the document management system and proper naming conventions for documents.
  • Monitors compliance to Firm policies regarding electronic records management; reports metrics as requested or required.
  • Facilitates the appropriate disposition of electronic (and physical) records, including archival and destruction.
  • Develops and/or revises internal procedures associated with electronic records applications, including document management system, electronic signature application, and collaboration platforms (i.e. Microsoft Teams).
  • Ensures that all electronic filing is completed for departing attorneys
  • Assist with organizing client information and data for projects throughout the office, including those being processed for offsite storage.
  • Ability to lift 50-pound boxes, files, and documents on a routine basis.
  • Participate in special projects and initiatives as requested/required.
  • Occasional travel to other firm offices.

Position Competencies

Oral and Written Communication. Expresses ideas in a clear and concise manner, both orally and in writing. Understands the audience and is adept at customizing and tailoring messages to have the desired effect. Uses proper grammar and language in oral and written communications. Demonstrates active listening skills by asking questions to ensure understanding.

Interpersonal Skills. Develops and maintains effective relationships and builds appropriate rapport.

Works Independently and Collaboratively. Takes initiative and works independently. Can collaborate and work effectively with co-workers.

Time Management and Organizational Skills. Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.

Client/Customer Focus. Strong service orientation. Looks for ways to increase client service and satisfaction and provide value beyond expectations.

Professionalism. Maintains a professional appearance and demeanor. Is courteous, considerate, tactful, polite, and friendly in communications and interactions. Contributes positively to firm/office morale. Takes personal responsibility for work. Anticipates a positive outcome in approaching tasks and issues.

Experience Required

Minimum of 5 years of experience in medium or large law firm or professional services organization. In depth understanding of matter-centric records management and document management systems, proper naming conventions, coding and classification of metadata, quality control procedures, proper use of bar code technology and hardware, web-based vendor service applications and the legal hold and matter mobility process.

To perform this job successfully, an individual must be proficient in the following software:

  • Microsoft Office programs, Internet Explorer, File Explorer
  • File Sync & Share Applications such as Box, DropBox, Citrix ShareFile, etc.
  • iManage Work, iManage Records Manager (IRM), FileTrail, etc.
  • Understanding of document digitization products is strongly preferred
  • Strong knowledge of DMS add-on solutions is a plus

Education

High School or equivalent required. College Degree preferred. Industry certification (IGP, CIP, CIPP, CDIA+, AIIM ERM) is a plus. 

To be considered for this position, please click HERE to apply. 

Litigation Legal Administrative Assistant - Boston 

The Boston office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time highly skilled Legal Administrative Assistant to support our Litigation practice.

This position will collaborate with various internal departments to open, close and reactivate matters, generate inquiries and reports, track and enter time, prepare client bills and respond to client billing inquiries, and complete submissions for expense reimbursements and check requests. Additional responsibilities include managing and organizing the attorney’s practice, including calendar management, scheduling travel arrangements, preparing correspondence, assisting with reception services, facilities requests, and completing special projects as assigned.

Responsibilities include but are not limited to:

  • Minimum of 3 years of legal administrative experience, litigation experience a must
  • Proficiency in MS Word, Power Point and Excel, iManage, Aderant as well as contact management software
  • Experience with Massachusetts federal and state court e-filing
  • Advanced skills in document editing, legal billing and time entry
  • Ability to maintain composure and professionalism during competing deadlines
  • Ability to function independently in a fast-paced environment

Qualifications:

  • Bachelor’s degree and/or paralegal certificate a plus

To be considered for this position, please click HERE to apply.  

EOE/AA

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.