EEO Statement

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Careers for Staff

Robinson+Cole employs many nonlawyer professionals in a variety of areas. These professionals include legal secretaries as well as environmental and land use analysts. In addition, we employ many paralegals in the practice areas of estate planning and probate, business law, immigration, intellectual property, labor and employment, litigation, public finance, and real estate law.

Land Law Legal Administrative Assistant - Hartford

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time highly skilled Legal Administrative Assistant (LAA) to support our Real Estate and Development practice.

This role will coordinate and manage the practices of multiple attorneys, including preparing and organizing important legal documents, collaborating with internal departments to intake and manage matters, generating inquiries and reports, tracking and entering time, preparing client bills and responding to billing inquiries, and managing expense reimbursements and payment requests. Additional responsibilities include managing and organizing the attorneys’ practice, including calendar/email management, making travel arrangements, preparing correspondence, assisting with in-person meetings and events, and completing special projects as assigned.

Responsibilities include but are not limited to:

  • Minimum of 3 years of legal administrative or executive assistant experience
  • Experience with real estate closings and property development and financing transactions
  • Proficiency in MS Word, Power Point and Excel, iManage, Aderant as well as contact management software
  • Advanced skills in document editing, billing and time entry
  • Ability to maintain composure and professionalism during competing deadlines
  • Ability to function independently in a fast-paced environment
  • Positive, can-do, client-service focused attitude; professional demeanor and unflappable
  • Team player able to work flexible hours consistently
  • Ability to anticipate needs and interact seamlessly across the firm

Qualifications:

  • Relevant work experience supporting attorneys or senior executives
  • Bachelor’s degree and/or paralegal certificate a plus

To be considered for this position, click HERE to apply. 

E-Billing Specialist - Hartford

Robinson & Cole LLP, an AmLaw 200 firm, is seeking an Electronic Billing Specialist in its Hartford office. 

Under the supervision of the Billing & Accounts Receivable Manager, and following prescribed department, office and firm procedures, the Electronic Billing Specialist is responsible for the electronic preparation of monthly pre-bills, maintaining the billing filing system, monitoring the e-billing process, creating, uploading and monitoring electronic bills through payment, and ensuring that special billing arrangements are carried out.  The Electronic Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, and staff, while maintaining an atmosphere of teamwork and continuous improvement.

Responsibilities:

  • Prepares and processes monthly prebills/bills in accordance with the guidelines of the Firm and the various requirements/guidelines of our clients in conjunction with any special agreements that may exist for a particular client.
  • Reviews prebills to verify that they are accurate and complete, including but not limited to the review of rates and time descriptions.
  • Tracks the return of prebills and follows-up with the appropriate LAA for missing prebills to ensure accuracy of WIP.
  • Edits prebill as appropriate in Aderant, PreBill Viewer, or similar CMS software.
  • Invoices matters to the specification of each attorney while adhering to client billing guidelines.
  • Electronically bills or delivers invoices as outlined by delivery mode.
  • Enters additional documents requested by client, such as invoice summaries, excel spreadsheets, formula charts and budgets.
  • Addresses rejection issues on all electronic invoices by closely working with Attorneys for resubmissions on appeals, budget changes, timekeeper additions, as well as rate issues.
  • Assists with Matter Maintenance and New Matter Intake as needed to ensure e-billing needs are preemptively met.

Qualifications:

  • Two- or four-year college degree preferred, with specialization in law firm accounting or finance highly preferred
  • Minimum of 4-5 years of experience in some combination of billing, accounting, credit and administration
  • Proficiency in the MS suite of products
  • Experience with Aderant or a similar CMS software is a plus
  • Prior electronic billing experience with E-Billing Hub, E-Bill Vendor sites

To be considered for this position, please click HERE to apply. 

Public Finance Legal Administrative Assistant - Hartford 

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time highly skilled Legal Administrative Assistant (LAA) to support our Public Finance practice.

This role will coordinate and manage the practices of multiple attorneys, including preparing and organizing important legal documents, collaborating with internal departments to intake and manage matters, generating inquiries and reports, tracking and entering time, preparing client bills and responding to billing inquiries, and managing expense reimbursements and payment requests. Additional responsibilities include managing and organizing the attorneys’ practice, including calendar/email management, making travel arrangements, preparing correspondence, assisting with in-person meetings and events, and completing special projects as assigned.

Responsibilities include but are not limited to:

  • Minimum of 3 years of legal administrative or executive assistant experience
  • Proficiency in MS Word, Power Point and Excel, document management, time entry, billing and contact management software
  • Advanced skills in document preparation and editing, billing and time entry
  • Coordinates closings
  • Prepares transcripts
  • Maintains department files
  • Prepares monthly and annual correspondence
  • Ability to maintain composure and professionalism during competing deadlines
  • Ability to function independently in a fast-paced environment
  • Positive, can-do, client-service focused attitude; professional demeanor and unflappable
  • Team player able to work flexible hours consistently
  • Ability to anticipate needs and interact seamlessly across the firm

Qualifications:

  • Relevant work experience supporting attorneys or senior executives
  • Bachelor’s degree and/or paralegal certificate a plus

To be considered for this position, please click HERE to apply. 

Paralegal and Administrative Manager - Hartford 

Robinson & Cole, LLP, an Am Law 200 firm, is seeking a full-time Paralegal and Administrative Manager to work in our Hartford, CT office. The Administrative Manager is responsible for the day-to-day workflow, management, and development of the office administration staff including Paralegals and Legal Administrative Assistants in Hartford and Miami. 

Requirements:

  • Manages and develops Office Administration staff to include Paralegals across all offices, and Legal Administrative Assistants in Hartford and Miami, which includes setting annual goals, measuring results, conducting interim and annual performance evaluations, and overseeing skills training and professional development.
  • Manages the paralegal professional development program including: identifying and developing content throughout the year and oversees the Paralegal Council to plan the annual Paralegal Retreat.
  • Oversees the day-to-day workflow of the Legal Administrative Assistants in Hartford and Miami and monitors Paralegal work assignments to ensure work is allocated properly.
  • Consults with Practice Group leaders to assess need for additional staffing. Facilitates communication of practice needs to administration departments and works to broker solutions.
  • Collaborates with the Human Resources Department to recruit Office Administration staff. Responsible for evaluating and interviewing prospective candidates and participating in the selection process.
  • Responsible for onboarding Office Administration staff and coordinates with Practice Group Leaders to assign mentors and/or coaches as needed to ensure a smooth transition to the firm and assigned practice.
  • Manages salary administration, paralegal professional activities budget and provides metrics and reporting as required by Director of Office Administration.
  • Monitors and reports on paralegal utilization and efficiency through workforce management and productivity metrics. Analyzes and develops technical skills training that improves efficiency, utilization, and performance of paralegals.
  • This position requires occasional travel to firm offices.

Experience:

  • Minimum of 7 years’ experience in a professional services firm managing staff and project management skills.

Education:

  • College degree preferred.

To be considered for this position, please click HERE to apply. 

Accounting Assistant - Hartford

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time Accounting Assistant to work in our Finance Department.   

This entry-level position will be responsible for providing support to the overall Accounting Department through tasks such as daily check requests; department mail distribution; AP payment documentation matching to invoice images; posting of real estate closing receipts and disbursements; Vendor W9 Maintenance (including related vendor edits, and scanning); Petty Cash transactions; and other assigned duties/tasks.

Qualified candidates will have the following:

  • Associates degree or equivalent in accounting preferred
  • Proficiency in Excel
  • Attention to detail and accuracy required
  • Excellent oral and written communication skills
  • Ability to work in a team environment.

To be considered for this position, please click HERE to apply. 

Business Development and Marketing Coordinator - Hartford / Boston

Position Summary

The Business Development & Marketing Coordinator supports strategic client development efforts and various marketing initiatives to drive brand awareness. Our ideal candidate must possess a strong work ethic and the ability to work both independently and as part of a broader, cross-functional team.

Duties/Responsibilities

  • Assists with the execution of marketing and business development strategies, plans, projects and branded events.
  • Supports the development of collateral materials, such as group descriptions, attorney biographies, practice area capability statements, web content, and proposal contents.
  • Assist in developing marketing pitch and proposal materials, including formatting and proofreading content.
  • Assist in identifying and organizing profile-raising activities of the firm and its attorneys, such as events/webinars, community involvement, conference involvement, rankings and directories.
  • Provide event support for firm-hosted events such as seminars, client receptions and webinars, to include coordinating evites, building and managing invitation lists, materials for CLE accreditation, registration details.
  • Coordinate sponsorship and trade show deliverables including support for attorney presentations for speaking engagements. Directly coordinates with external contacts with organizations and associations on behalf of the firm and lawyers regarding membership and sponsorship entitlements.
  • Maintains database of representative experience for use in marketing collateral.
  • Documents business development activities for assigned practice groups and attorneys. Assists with the maintenance of activity tracking/reporting and mailing lists in the CRM system.
  • Assists with the development of industry surveys submissions to various outlets and legal directories.
  • Performs other duties as assigned and provides back-up to fellow members of the Business Development & Marketing team when necessary.

Position Competencies

  • Professionalism
  • Contributes positively to firm/office morale by communicating enthusiastically about job responsibilities, the firm, and working with others.
  • Writing/Designing/Editing
  • Possesses strong writing, editing, and proofreading skills. Graphic design experience a plus.
  • Planning /Adaptability
  • Adapts readily to competing demand by shifting priorities.
  • Client/Customer Focus
  • Strong client service orientation and an ability to establish and maintain effective working relationships. Demonstrates familiarity and understanding of significant attorney-client relationships. Observes and passes on information to further develop relationships to support business development efforts.
  • Time Management and Organizational Skills
  • High level of detail orientation. Able to anticipate work needs and follow through with minimum direction and follows up on own initiative.

Experience/Education

  • This role demands a highly organized, detailed-oriented individual with a strong client service orientation, and ability to collaborate successfully within a matrix organization.
  • The ideal candidate will possess excellent superior digital, written and verbal communication skills, online research capabilities, and thrive in a fast-paced, deadline-driven environment.
  • Candidate will have 2-4 years of experience in a law firm or similar professional services organization.
  • Bachelor's degree required. Equivalent combinations of education and experience will be considered.
  • A focus on business or marketing and project management and an interest in legal, commercial, or business issues are desirable.

To be considered for this position, please click HERE to apply. 

EOE/AA

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.