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Robinson+Cole employs many nonlawyer professionals in a variety of areas. These professionals include legal secretaries as well as environmental and land use analysts. In addition, we employ many paralegals in the practice areas of estate planning and probate, business law, immigration, intellectual property, labor and employment, litigation, public finance, and real estate law.
Electronic Records Coorindator - Hartford, Stamford, New York or Boston
Position Summary
The Electronic Records Coordinator’s primary responsibility is to facilitate activities related to electronic records coordination firmwide. This position assists both legal and nonlegal staff in coordinating the life cycle of records in their original electronic format and digitizing physical records into the document management system, thus creating a complete electronic matter file.
Duties/Responsibilities
Position Competencies
Oral and Written Communication. Expresses ideas in a clear and concise manner, both orally and in writing. Understands the audience and is adept at customizing and tailoring messages to have the desired effect. Uses proper grammar and language in oral and written communications. Demonstrates active listening skills by asking questions to ensure understanding.
Interpersonal Skills. Develops and maintains effective relationships and builds appropriate rapport.
Works Independently and Collaboratively. Takes initiative and works independently. Can collaborate and work effectively with co-workers.
Time Management and Organizational Skills. Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.
Client/Customer Focus. Strong service orientation. Looks for ways to increase client service and satisfaction and provide value beyond expectations.
Professionalism. Maintains a professional appearance and demeanor. Is courteous, considerate, tactful, polite, and friendly in communications and interactions. Contributes positively to firm/office morale. Takes personal responsibility for work. Anticipates a positive outcome in approaching tasks and issues.
Experience Required
Minimum of 5 years of experience in medium or large law firm or professional services organization. In depth understanding of matter-centric records management and document management systems, proper naming conventions, coding and classification of metadata, quality control procedures, proper use of bar code technology and hardware, web-based vendor service applications and the legal hold and matter mobility process.
To perform this job successfully, an individual must be proficient in the following software:
Education
High School or equivalent required. College Degree preferred. Industry certification (IGP, CIP, CIPP, CDIA+, AIIM ERM) is a plus.
To be considered for this position, please click HERE to apply.
Litigation Legal Administrative Assistant - Boston
The Boston office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time highly skilled Legal Administrative Assistant to support our Litigation practice.
This position will collaborate with various internal departments to open, close and reactivate matters, generate inquiries and reports, track and enter time, prepare client bills and respond to client billing inquiries, and complete submissions for expense reimbursements and check requests. Additional responsibilities include managing and organizing the attorney’s practice, including calendar management, scheduling travel arrangements, preparing correspondence, assisting with reception services, facilities requests, and completing special projects as assigned.
Responsibilities include but are not limited to:
Qualifications:
To be considered for this position, please click HERE to apply.
EOE/AA
Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.