EEO Statement

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Careers for Staff

Robinson+Cole employs many nonlawyer professionals in a variety of areas. These professionals include legal secretaries as well as environmental and land use analysts. In addition, we employ many paralegals in the practice areas of estate planning and probate, business law, immigration, intellectual property, labor and employment, litigation, public finance, and real estate law. 

Associate Coordinator - Stamford

The Stamford office of Robinson & Cole LLP, an AmLaw 200 firm, is currently seeking a full-time Associate Coordinator (Legal Administrative Assistant) to support assigned associates with administrative tasks, priorities, and projects.

Summary of Responsibilities:

  • Assist training and mentoring associates on firm governance, systems, and processes.
  • Check in with each assigned associate regularly for assistance and upcoming projects.
  • Manage and organize the associate’s practice, including maintaining calendars and scheduling meetings.
  • Perform administrative duties, such as typing, proofreading, filing (electronic and paper), creating, editing, and formatting basic documents including Word, Excel, PowerPoint, photocopying, faxing, and scanning.
  • Respond to requests timely and follows-up with status updates on projects.
  • Coordinate with other “onsite” staff to assist assigned associates with in-person work (e.g., binder assembly, package assembly and delivery, etc.).
  • Schedule travel, including reserving hotels and flights and arranging for car rentals and any other necessary requirements, and prepare expense reimbursements.
  • Maintain client and general files and close files in a timely manner.
  • Maintain up-to-date contact information in associate’s Outlook contacts and maintain firm-level information in InterAction.
  • Track CLE credits for associates timely and efficiently.
  • May perform other duties as assigned.

Desired Skills + Qualifications

  • 3+ years of legal administrative assistant experience
  • Litigation experience a plus.
  • Energetic, self-motivated, takes initiative, and able to confidently take ownership of projects
  • Strong client service and the ability to respond quickly and efficiently
  • Must be a team player with attention to detail, highly organized, productive, and accurate under pressure
  • Excellent grammar, spelling, and proofreading skills. 
  • Ability and confidence to work with all levels of the organization. 
  • Proficiency in MS Word, Excel, PowerPoint, Adobe, timekeeping, billing, and contact management software is preferred.

Education

A bachelor’s degree or equivalent work experience is required.

To be considered for this position, please click HERE to apply. 

Legal Administrative Assistant - Washington

The Bethesda, Maryland office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time highly skilled Legal Administrative Assistant to support our Affordable Housing Real Estate and Development practice.

This position will collaborate with various internal departments to open, close and reactivate matters, generate inquiries and reports, track and enter time, prepare client bills and respond to client billing inquiries, and complete submissions for expense reimbursements and check requests. Additional responsibilities include managing and organizing the attorney’s practice, including calendar management, scheduling travel arrangements, preparing correspondence, assisting with reception services, facilities requests, and completing special projects as assigned.

Required experience and responsibilities include but are not limited to:

  • Minimum of 3 years of legal administrative experience, and transactional experience is a must
  • Proficiency in MS Word, Outlook, Power Point and Excel, iManage, Aderant, NetDocuments, Litera as well as contact management software
  • Experience with real estate closings, property development and financing transactions
  • Advanced skills in organization, document editing and proofing, quality control, scanning, use of share sites, legal billing, and time entry
  • Ability to maintain composure and professionalism during competing deadlines
  • Ability to function independently in a fast-paced environment

Qualifications:

  • Bachelor’s degree and/or paralegal certificate a plus

Washington, DC Applicants: Please note that the target base salary range for this position for Washington based candidates is $68,000 to $80,000. Actual base salary within that range will be determined by several components including but not limited to the individual's years of experience, skills, qualifications, and office location.

To be considered for this position, please click HERE to apply. 

Business Development Coordinator - Hartford or Stamford

Summary of Responsibilities:

  • Provide support to the Business Development Managers
  • Prepare marketing materials for new business opportunities including legal services profiles, presentations, requests for proposals (RFPs) and other client facing materials
  • Maintain client pitch, research, and other business development tracking documents
  • Conduct market research as assigned in preparation of client pitches and other strategic initiatives
  • Provide support for client service teams
  • Work with BD Manager on updating and maintaining practice group business development plans, practice group profiles, and notable representative matters
  • Maintain, update, and manage marketing lists using various data management  tools including InterAction, Constant Contact, and a deal database.  
  • Support the BD Managers in the drafting of submissions for legal directories and awards.
  • Provide support for firm and practice related events including planning, communications, and logistics.
  • Coordinate sponsorship activities, including invoice processing, tracking, and leveraging of full benefits.  
  • Perform special projects as assigned.
  •  Provide back-up support for other department needs, such as editing of documents, delivery of materials/documents to other areas of the firm, tracking reports, etc.

Desired Skills + Qualifications

  • 2+ years of business development or marketing experience preferred.
  • Law firm experience preferred (not mandatory). 
  • Energetic, self-motivated, takes initiative, and able to confidently take ownership of projects
  • Strong client service and the ability to respond quickly and efficiently
  • Must be a team player with attention to detail, highly organized, productive, and accurate under pressure
  • Excellent grammar, spelling, and proofreading skills. 
  • Ability and confidence to work with all levels of the organization. 
  • Proficiency in Microsoft Office, CRM, and knowledge of Adobe Creative Suite (InDesign, Photoshop, etc.) and Constant Contact is a plus, but not required.

Education:

B.A. or B.S. preferred

To be considered for this position, please click HERE to apply. 

Immigration Paralegal - Hartford

Position Summary

The Immigration Paralegal provides substantive legal support to Immigration Attorneys, prepares business immigration filings, and provides value added legal services to firm clients.

Duties/Responsibilities

  • Draft and finalize immigration/non-immigrant petitions/applications for filing with the United States Citizenship and Immigration Services and Department of Labor. The expectation is that 2 – 3 significant petitions will be drafted every day.
  • Work with attorneys to manage caseloads from intake through processing and filing.
  • Interact with outside vendors, including prevailing wage, translation, and evaluations services.
  • Draft letters and affidavits supporting applications and petitions.
  • Obtain and organize documents supporting applications and petitions.
  • Review waiting files and draft email for attorney regarding necessary follow-up
  • iManage documents for assigned cases

The Immigration Paralegal assists with substantive legal work and therefore is required to bill their time to the appropriate client file. The billable hour goal is 1,450 billable hours per year.

Position Competencies

Oral and Written Communication - Expresses ideas in a clear in concise manner, both orally and in writing.

Planning - Determines priorities and allocates resources accordingly. Balances multiple objectives, priorities and deadlines. Manages time and works efficiently and effectively and focuses on the end result.

Technical Expertise - Strong technological knowledge including extensive experience with Microsoft Office applications, immigration software, research applications, and the internet.

Detail Orientated - Achieves thoroughness and accuracy when accomplishing a task. Provides accurate, consistent information in a useable form and on a timely basis. 

Time Management and Organizational Skills - Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.

Experience

A minimum of 3-5 years paralegal experience.

Education

An associate’s degree and/or paralegal certificate is required. A bachelor’s degree is preferred. 

To be considered for this position, please click HERE to apply. 

Legal Administrative Assistant - Hartford

Position Summary

The Labor and Employment LAA provides substantive legal support to labor, employment, and benefits Attorneys, with focus on litigation support, affirmative action reports and the preparation of investigative reports.   Litigation experience is preferred.  

Duties/Responsibilities

  • Assist with preparation of complex legal documents, discovery, deadline management, and other tasks related to the Labor, Employment, and Benefits practice areas.
  • Ensure case organizational protocols are followed.
  • Partner with case teams and other colleagues to address client needs.
  • Conduct cite checks on both federal and state court filings, including substantive proofreading and editorial content review.
  • Conduct calendaring and docketing including maintaining an active and accurate secondary calendar for case teams.
  • Provide motion and deposition support including preparation of template documents, deposition notices, subpoenas, and declarations. Will also manage transcript databases, exhibits, witness interviews, and filings.
  • Assist with discovery
  • Coordinate and provide key support on appellate filings including preparation of appendices and management of final document submissions.
  • Actively participate in firm-sponsored trainings and strive to apply learned principles in ongoing work.
  • Timekeeping
  • Client Billing
  • Copying/Printing/Binding/Mailing
  • Conference Call Calendaring
  • Signature Pages
  • Various document support (non-substantive formatting and redacting)
  • Track Changes/Document Comparisons
  • Filing Documents and Emails in iManage
  • Other duties as assigned.

Position Competencies

Oral and Written Communication - Expresses ideas in a clear in concise manner, both orally and in writing.

Planning - Determines priorities and allocates resources accordingly. Balances multiple objectives, priorities, and deadlines. Manages time and works efficiently and effectively and focuses on the end result.

Technical Expertise - Strong technological knowledge including extensive experience with Microsoft Office applications, research applications, and the internet.   Fluency with state and federal court filing systems.

Detail Orientated - Achieves thoroughness and accuracy when accomplishing a task. Provides accurate, consistent information in a useable form and on a timely basis. 

Time Management and Organizational Skills - Ability to perform at high levels in a time-sensitive ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.

Planning - Determines priorities and allocates resources accordingly. Balances multiple objectives, priorities and deadlines. Manages time and works efficiently and effectively and focuses on the end result.

Technical Expertise - Strong technological knowledge including extensive experience with Microsoft Office applications, research applications, and the internet.   Fluency with state and federal court filing systems.

Detail Orientated - Achieves thoroughness and accuracy when accomplishing a task. Provides accurate, consistent information in a useable form and on a timely basis. 

Time Management and Organizational Skills - Ability to perform at high levels in a time-sensitive ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.

Experience

A minimum of 2 years Legal Administrative Assistant experience for multiple attorneys.

To be considered for this position, please click HERE to apply. 

Events and Special Projects Planner - Hartford, Stamford, Boston, or New York

Position Summary

The Events & Special Projects Planner will actively manage all logistics for client-facing events including seminars, conferences, webinars, client entertainment, and internal community initiatives while actively contributing to and supporting strategic goals for each event. The planner will also coordinate firm sponsorships and special projects / internal events, i.e., firm retreats as assigned as well as other initiatives to support the firm’s visibility and growth. This role requires a strict attention to detail and deadlines.

Duties/Responsibilities

  • Oversees the planning and implementation of Firm-wide client and internal events working closely with various internal constituents, including Business Development team members, to ensure high quality, and seamlessly executed events.
  • Manages all elements of an event from conception to measurement including but not limited to budget development and tracking; creating timelines and project plans and leading project meetings to drive toward event goals.
  • Collaborates with internal constituents to build and manage guest lists; creates and distributes invitations; oversees internal and external promotion and advertising; manages vendor relations and negotiations; food and beverage selection; orders, arranges for shipment, and set up of promotional items and collateral needed for events. Keeps stakeholders informed throughout the project
  • Research, designs, and recommends engaging relevant event experiences that resonate with attending audiences to achieve key business objectives for internal and external audiences.Includes prospective event themes, venues, and accompanying specifications, including development of event budgets. Continually investigates new entertainment activities.
  • Maintains vendor relationships with gift and specialty items for events, and client gifts.
  • Maintains relationships with contacts from program venues and event/destination companies.
  • Assists with the development of event collateral utilizing design and email marketing software
  • Oversees, attends, and executes the event day-of, managing on-site assistance
  • Prepares post-event reporting and ROI analysis; and orchestrate all surrounding communications (pre- and post-event).
  • Assists and coordinates all aspects of practice- and industry-related sponsorships, including comments, payments, and facilitating entitlements.
  • Represents the firm at seminars, events, conferences, and tradeshows as may be required or assigned; includes managing exhibit booth set-up, staffing, and meaningfully engaging with clients and prospects.
  • Develops success measures and evaluates all events against objectives and recommends areas for improvement.
  • Responsible for maintaining hosted event contact lists and activity records in CRM system.
  • Participates in other projects and tasks as assigned.

Position Competencies

Professionalism

Contributes positively to firm/office morale by communicating enthusiastically about job responsibilities, the firm, and working with others. Ability to communicate effectively with chief-level executives and partners as well as outside vendors.

Writing/Designing/Editing

Possesses strong writing, editing, and proofreading skills. Graphic design experience a plus.

Planning /Adaptability

Adapts readily to competing demand by shifting priorities. Determines an appropriate course of action in new or ambiguous situations that have no set direction or approach. Demonstrates a sense of urgency to achieve meaningful results; communicates progress.

Client/Customer Focus

Strong client service orientation and an ability to establish and maintain effective working relationships. Demonstrates familiarity and understanding of significant attorney-client relationships. Observes and passes on information to further develop relationships to support business development efforts.

Time Management and Organizational Skills

Possesses exceptional time management and organizational skills with consistent record of success in planning managing and completing multiple events simultaneously High level of detail orientation. Able to anticipate work needs and follow through with minimum direction and follows up on own initiative.

Experience

This role demands a highly organized, detailed-oriented individual with a strong client service orientation, and ability to collaborate successfully within a matrix organization. The ideal candidate will possess superior digital, written and verbal communication skills, online research capabilities, and thrive in a fast-paced, deadline-driven environment. Candidate will have 4-6 years of experience in hospitality or in a similar role in a law firm or professional services organization.

Education

Bachelor’s degree required. Equivalent combinations of education and experience will be considered. A focus on business or marketing and project management and an interest in legal, commercial, or business issues are desirable.

New York Applicants: Please note that the target base salary range for this position for New York based candidates is $65,000 to $75,000. Actual base salary within that range will be determined by several components including but not limited to the individual's years of experience, skills, qualifications, and office location.

To be considered for this position, please click HERE to apply. 

Business Development Manager - Hartford or Stamford

Position Summary

The Business Development Manager works closely with the Director of Business Development. This role is assigned to practice groups and/or offices to support and advise attorneys and practice group leaders on business plan development, growth initiatives, RFPs/LSPs and drafting/developing marketing materials. This position is responsible for identifying and driving the execution of client development activities and providing on-the-ground support for office-specific marketing initiatives and attorneys based within the assigned geography.

Duties/Responsibilities:

  • Works with PGLs and lawyers on identifying strategies and opportunities for prospective clients and expanding client relationships. This manager serves as the One-Stop contact for the lawyers in the assigned practice groups.
  • Duties include but are not limited to:
    • Plan, develop, and execute projects and programs that support a practice group’s business plan and track/report status and success;
    • Support client engagement initiatives, including training for enhanced client service strategies, contact origination and relationship development, and education/thought leadership initiatives;
    • Manage production of pitch packets, proposals, PowerPoint presentations, and RFP responses for the practice group;
    • Coordinates responses to all client requests and interface with other firm departments as appropriate;
    • Oversee and manage execution of practice group sponsorships, client presentations, seminars, client dinners, and other events related to the promotion of the practice group
    • Manage submissions for practice-specific awards, recognitions and surveys (e.g. Chambers), as well as other PR-related initiatives to further the awareness and positioning of the firm's practices and lawyers
    • Develop a deep understanding of the practice groups’ strengths and market differentiators, including their client base and key market trends; ensure content and messaging including website, blogs, lawyer bios, membership/directory listings and designed collateral is consistent and up-to-date;
    • Collaborate with members of the business development & marketing teams to ensure consistent alignment of practice group strengths and branding in all written/published materials (digital and print);
    • Ensure consistent implementation of key initiatives and recommend strategies to cross-sell to adjacency practice areas.

Position Competences

Synthesizes, organizes, and distills complex, ambiguous, diverse, and conflicting information from a variety of sources into compelling content. Possesses strong writing, editing, and proofreading skills.

Demonstrates agility in switching contextual gears to provide editorial support on a wide variety of written material. Establishes clear, measurable objectives and expectations. Determines an appropriate course of action in new or ambiguous situations that have no set direction or approach. Demonstrates a sense of urgency to achieve meaningful results; communicates progress.

Recognizes and capitalizes on opportunities. Takes initiative, looks for ways to get things done rather than how they can fail. Demonstrates a consistent demeanor. Puts forward ideas and brings solutions to problems rather than presenting just the problem. Embraces change and is open to new ways of doing things. Motivates others to translate ideas into actions and results.

Experience Required:

Candidate will have a minimum of 4-6 years of tactical and strategic business development and marketing experience in a legal, consulting or comparable professional services firm. Strong analytical and problem-solving skills and attention to detail. Proficient in Word, Excel and PowerPoint, and familiar with research and client/contact databases. Client-service oriented.

Education:

Bachelor’s degree in marketing, communications, journalism or related field. Equivalent combinations of education and experience will be considered. A focus on business, marketing and project management preferred. Law firm experience strongly desired.

To be considered for this position, please click HERE to apply. 

Conflicts Attorney - Remote 

Position Summary

This position is responsible for identifying and assisting in the resolution of potential ethical and business conflicts arising out of the submission of conflict search requests, the intake of new clients and matters, requests relating to client/matter maintenance, and the hiring of lateral attorneys, contract attorneys, and non-lawyer staff. This position will report to the Business Intake Manager, Director of Business Intake, and General Counsel to ensure overall risk related to lateral hire conflicts and client/matter intake is minimized.

Under limited supervision, this position is responsible for creating, reviewing, analyzing, and clearing conflict of interest reports for clients, matters and potential lawyers joining the firm. Facilitates resolution of potential conflicts for requesting lawyers and legal recruiting team firm wide. Provides input and guidance into review process of other team members.

Duties/Responsibilities

  • Conduct conflicts of interest searches on all parties and clients for incoming new business for all offices.
  • Use internal and external databases to conduct factual research; identify potential conflicts, including determining the status of relevant matters, ascertaining the nature of an entity’s role in a particular matter, analyzing existing waivers, and researching corporate relationships of affiliated companies; engages in discussions with lawyers to gather information and/or clarification as needed.
  • Review and clear conflicts related to all client/matter intake requests as well as day-to-day conflict search requests, which requires in-depth understanding of the firm’s new business intake process, conflicts database, and client/matter data.
  • Conduct searches for lateral and contract attorney and non-lawyer staff prior work history conflicts as well as lateral business intake conflicts. Prepare a summary of potential conflicts identified for the recruiting attorney and administrative directors/managers involved in the hiring and/or lateral intake process.
  • Work with responsible attorneys and relevant administrative departments to implement ethical walls for new clients/matters where necessary as well as incoming candidates when deemed appropriate.
  • Draft conflict waiver language on behalf of responsible attorneys and communicate waiver requests to clients, where appropriate.
  • Consult with the Business Intake Manager, the Loss Prevention Partner and/or responsible partners regarding conflicts or new business issues that cannot be immediately resolved, such as complex conflicts questions, or issues requiring research or the application of conflicts or new business subject matter expertise.
  • Review new business intake forms in the automated workflow system for accuracy and consistency.
  • Ensure compliance with all firm rules for lateral hires and business intake; review engagement letters, billing information, exception rates, waiver letters, Outside Counsel Guidelines.
  • Provide assistance to lawyers on how to read and interpret conflicts of interest reports; how to use the business intake systems and provide assistance to firm members on how to utilize conflicts/new business intake automated workflow system.
  • Work closely with the Business Intake Manager, and the Business Intake team to ensure coordination of systems, workflow and outcomes.
  • Document workflow process and procedures and update as needed.
  • Review and maintain the accuracy of the firm wide New Business Report.
  • Keep current on trends in conflicts of interest management by participating in professional activities and by reading and contribution to the literature of legal records and risk management organizations.
  • Attend legal software (i.e. Intapp, Aderant, iManage, etc.) training sessions, conferences, presentations, and conventions as necessary.
  • Field incoming emails and phone calls to the conflict’s inquiry distribution list and phone line.
  • Assist in developing and maintaining a library of forms, templates, exemplar language and other resources.
  • Attend on-site in person team meetings and/or training sessions as location permits.
  • Assist in special projects and other duties as assigned.

Position Competencies

  • Time Management and Organizational Skills – Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.
  • Detail Orientated – Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved. Demonstrates commitment to quality; produces accurate, thorough work in a timely manner. Provides accurate, consistent information in a useable form. Follows policies and procedures.
  • Interpersonal Skills – Establishes and maintains effective relationships, both internally and externally, with teams, individuals, and clients. Develops effective relationships and builds appropriate rapport.
  • Works Independently and Collaboratively – Has the ability to take initiative and work independently. Can collaborate with co-workers and can function effectively as a team member. Builds alliances to get things done and to meet business goals.
  • Technical Expertise – Strong technological knowledge including experience with Microsoft Office applications, research applications, technical applications, databases, and the internet. Desire and ability to learn and use new technical platforms and systems.
  • Oral and Written Communication – Strong verbal and writing skills, along with strong interpersonal skills and the ability to communicate and work effectively with lawyers and business professionals. Expresses ideas in a clear and concise manner, both orally and in writing. Understands the audience and is adept at customizing and tailoring messages to have the desired effect. Uses proper grammar and language in oral and written communications. Demonstrates active listening skills by asking questions to ensure understanding.

Experience Required

  • J.D. from an accredited law school, bar admission in good standing in a state where Robinson & Cole operates an office.
  • Minimum of five years of experience in medium or large law firm or professional services organization.
  • General knowledge of the Rules of Professional Responsibility and ability to research rules applicable to conflicts and lateral attorney migration within the jurisdictions in which we practice.
  • Knowledge of the conflicts and new business intake process and the ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution processes required.
  • Strong knowledge of ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution processes.
  • Prior experience utilizing automated conflicts and/or workflow systems, Intapp Open Intake System or similar experience preferred.

Education

  • J.D. Required

To be considered for this position, please click HERE to apply. 

EOE/AA

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.